OAT Update for 5/27/22

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Welcome to the latest issue of the OAT Update.  In this issue, you can learn about:

End-of-Semester Canvas Tips

Conclude your course or set up access for Incompletes

Canvas logoCanvas does not automatically close your course at the end of the term. Because each instructor is responsible for opening a course on their preferred date, they are also responsible for closing it. At the end of the term, instructors can close their course by setting an End date in the Settings.  This will make the course 'read-only' for all students while still allowing instructors regular access.  Additionally, if specific students require extended access to the course to complete an incomplete, instructors can create a new section in the course and enroll those students there. The new section can be configured with its own End date overriding the date set in the general course settings.  Existing activities can then be modified to add the new section and give it a custom due date, etc.

Note: OAT concludes the term automatically one calendar year after it ends, which closes all courses in that term.  Individual courses can be reopened easily by emailing oatsupport@csustan.edu.


Virtual Summer Institute Schedule

All faculty are invited to attend the sessions of the 2022 Virtual Summer Institute from May 31-June 3.  Daily sessions are organized into themes of Content, Interaction, and Assessment followed by a final day of short presentations by the participants attending as part of a stipend.

Tuesday, May 31 – Content
All sessions last one hour

9:30 - Designing your Course in a Post-Pandemic World
11:00 - Faculty Showcase: Modules and Rubrics
1:00 - Using Panopto Video Creatively

Wednesday, June 1 – Interaction
9:30 - VoiceThread Assignments (presented by George Haines, VoiceThread Lead Trainer)
11:00 - Introducting Discussions Plus
1:00 - Social Annotation Using Hypothes.is

Thursday, June 2 – Assessment
9:30 - Canvas New Quizzes
11:00 - Canvas Learning Outcomes & Learning Mastery Gradebook
1:00 - Ally and Accessibility

Friday, June 3 – Participant Presentations
11:00 - 12:00
1:00 - 2:00

»»» View complete schedule with session descriptions and Zoom links «««

Reminder from ATLC: Faculty Access to Blackboard ends June 30, 2022 

Bb to CanvasThis is an important reminder that access to Blackboard to retrieve existing course materials will end on June 30, 2022. If you have not yet downloaded course content you may need in the future, you must do so before this date. After June 30, faculty will no longer be able to log in to the Blackboard site. 

Related resources

Apply to become an Accessibility Champion!

The Office of Academic Technology (OAT) is excited to announce an opportunity to serve as an Accessibility Champion for the upcoming 2022-23 academic year. We especially invite faculty who are passionate about implementing Universal Design for Learning (UDL) principles in their courses and who are eager to spread the word about the benefits of universally-designed instructional materials to apply!

OAT would also like to thank our inaugural Accessibility Champions cohort for their incredible hard work and their many accomplishments, including:

  • Leading numerous faculty workshops
  • Conducting department outreach
  • Providing feedback for the development of accessibility resources for faculty
  • Piloting a new Canvas accessibility tool – Ally – which later was implemented in all Stan State Canvas courses. In Spring 2022, 2,386 students used the Ally tool to download 8,638 files in alternative formats, thereby enabling innovative new ways of interacting with their course content.

Accessibility Champions - Inaugural cohort:

  • Betsy Eudey, Gender Studies
  • Brittany Desnoyer, Teacher Education
  • Cassandra Drake, Liberal Studies
  • Kanwaljit Dulai, Biological Sciences
  • Karen Webster, Teacher Education
  • Karen Zandarski, English

Measure Learning Outcomes in Canvas 

Departments now have a powerful way to create and assess learning outcomes/objectives in Canvas. Thanks to a reorganization of the way classes are laid out within Canvas, departments can easily create centralized learning outcomes that can be attached to specific assignments within any of their courses. Once assessed by an instructor, that data is available as part of a departmental report that an assessment coordinator or similar individual can retrieve. Bonus: outcomes can usually be assessed in past courses, retroactively! 

Contact Glenn Pillsbury in OAT to learn more. 

Instructors! You can also use Outcomes to assess students according to the formal learning outcomes that you’ve developed for your course. Results of those assessments can be viewed using the “Learning Mastery Gradebook” feature of Canvas. 


New Zoom Feature: Whiteboards 

Whiteboard exampleUpdate your Zoom software to the latest version and use whiteboards for in-meeting collaboration. Zoom whiteboards can be activated by the meeting host and all participants can contribute. Or, limit contributions to the meeting host with participants only having “view” permissions. Users can also create a Zoom whiteboard offline, without a meeting, and then share that whiteboard in a live meeting later. 

Things you can add to a Zoom whiteboard: 

  • Sticky notes (colored) 
  • Basic text boxes 
  • Shapes (filled or transparent) 
  • Connecting arrows or dotted lines between objects (e.g., to show connection or direction) 
  • Images 

Learn More... 

How to update Zoom software 

Whiteboards require the latest version Zoom.  To update, launch your Zoom client and click your profile picture. In the menu that opens, select “Check for Updates”.  Follow the prompts to install the software.

Padlet @ Stan State  

Collaborate and Brainstorm with Padlet

 What is Padlet?  

Padlet is a digital storyboard application used for curating media and collaborative learning. Students and faculty can use Padlet to collaborate, reflect, and share information onto a board (“Padlet”) by posting text messages, images, links, audio files, videos or documents.  

Getting Started with Padlet  

Go to https://csustan.padlet.org. Select “Log in with Microsoft” from the dropdown menu. Login using your Stan State credentials. When you login for the first time, your new Padlet account will be created.  

Have existing Padlets in a free account? Follow the instructions on the What happens if I have multiple accounts? web page to import them into your new University padlet account. 

For more information, review the OAT Padlet webpage.

VoiceThread Workshop

VoiceThread will host one more free hands-on workshop about their product. 

May 31, 10-11 am PT – VoiceThread and Universal Design for Learning (UDL)

More information and registration

Accessibile PDFs

Supercharge accessibility scores for your Canvas courses! 

Now that the Spring semester is winding down, now is the perfect time to have our Document Remediation team make your PDF files accessible! 

  • Were your PDFs created by scanning printed pages? 
  • Is the image quality of your PDFs less than ideal? (e.g., skewed pages, handwritten notes) 
  • Is the PDF your only copy of the content? 

If your answer is yes to any of the above questions, the PDFs are a perfect fit to submit to our Document Remediation team! 

  • Submit a document remediation work order: Select Accessibility Work Request in the Request Type drop-down menu, and Make my document accessible for me in the Service Type section


Article ID: 138075
Mon 5/23/22 11:26 AM
Thu 9/15/22 1:44 PM