OAT Update for 01/06/23

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Browse all OAT Updates

New Announcements

Hypothes.is Introductory Workshop Jan. 10

Are you looking for ways to help your students develop their close reading skills and increase their engagement with course readings and each other? Maybe you’re seeking a more collaborative approach for reading complex texts? Or maybe you just want them to acknowledge having read portions of the course syllabus?
Come see the Hypothesis magic in action! We’ll offer ideas and specific annotation assignments you can bring back to your courses, students, and colleagues for how to incorporate Hypothesis for social annotation. We encourage participation and want you to join in the conversation! RSVP via the link below and feel free to pass this invite along to your colleagues.

Activating Annotation with Hypothesis in Canvas, Tuesday, January 10, 2023, 10am PT
This is a great introductory workshop if you’re new to adding Hypothesis as an external tool to your readings in Canvas

Register even if you can't attend live! You'll receive the recording of the session afterward.

What is Hypothes.is?

Hypothes.is a tool for annotating course readings and other documents socially (or even not socially) in Canvas.  Learn more.

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Ally Accessibility Gauges

Ally is the automated accessibility checking tool that is installed within Stan State's Canvas system. This tool makes it easy to spot accessibility issues with your course materials and ensure access for all students.  There are two main purposes of the Ally tool:

  1. Scan every piece of content/document/image in a course and gauge its accessibility. Instructors are then guided through steps to address the accessibility issues. The severity of issues (and the lack of issues at all!) are indicated by a color-coded system of gauges.
  2. Provide students with alternate formats for most content, and even language translations in some cases. Alternate formats may be PDF versions of documents, spoken audio versions of documents, etc.

Gauge Colors & Access

Ally uses a small gauge icon next to each piece of content or image to represent its accessibility status.  The colors correspond to those on a traffic stop light:

Ally gauge spectrum

The gauges are only visible to instructors.  Students never see the accessibility status of an item.  Instead, they only see a small "download" icon next to each item that allows them to access alternative formats for the item.

More Information

Learn more about Ally and accessibility.

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Panopto Archive Protocol

Panopto requires OAT to establish an automatic archive protocol in order to manage the library of videos that are stored there. This allows the service to operate as efficiently as possible for all users.  In our case, any video that has not been opened or watched in more than 24 months is moved into the archive.

Archiving takes place every week on Saturdays.  The next archive action will take place on January 7.  View the list of videos to be archived.

Archive ≠ Deleted

Archived videos are not deleted.  "Archived" means the videos are placed into a 'storage' state and are not immediately playable, although they are still findable in searches.  Archived videos are indicated as such in the search results and in other views within Panopto.  Any archived video can be restored with one click if necessary by the video's owner or an administrator.

Archive Notifications

Unfortunately, users are not automatically notified that any of their videos have met the criteria for being archived. This is out of the control of OAT, but OAT will be glad to help track down the status of any video. Just ask!


Contact oat@csustan.edu.

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Handling Incomplete Student Work and Closing Courses

For Fall 2022, Instructors can continue to accept late or Incomplete work into their Canvas course under whatever terms they and the affected student(s) have agreed to.

OAT does not disable courses until one calendar year from the end of a term, which is the university's default deadline for students to address an Incomplete grade.  Until that point, Instructors have full control over when their Canvas course becomes closed.  Therefore, OAT will not close any remaining open courses for Fall 2022 until late December 2023, the end of the Fall 2023 term.  After that, Instructors may continue to view the course and copy it into future courses, but no new activity or changes (student or instructor) can take place in that shell once it is closed. Before that time, Instructors can manually close their course to new activity via the Settings page, and, additionally, to entirely prevent students from viewing the course after it is closed.

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Canvas Teacher App

Canvas Teacher app iconIt's the Modern Era™, so everything has an app, even for Canvas instructors.  In addition to the app for Students, instructors can install the Teachers app to help manage courses when you're not in front of a laptop or desktop computer.

Use the Teacher app for the following situations:

  • Create a course Announcement (will be pushed to students based on their account notification preferences)
  • Send a message to a specific student or class (will be pushed to students based on their account notification preferences)
  • View your course and/or module content
  • Grade submitted assignments and discussion posts

The Canvas Instructor guides have full details on the capabilities of the app (available in the app stores for iOS and Android)

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Canvas Operational Protocols

As part of its administration of the Canvas system, OAT maintains a set of "protocols" it uses to guide the implementation of the LMS. While not official "policies", these protocols are operational in nature and represent best practices in LMS administration.

Review the protocols

Questions or comments?  Contact oat@csustan.edu.

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Don't Delete Students' Work: Using Differentiated Due Dates in Canvas

One of the most common misunderstanding of any graded activity in Canvas is the Assign To field, where Due Dates and Until Dates are configured. That field allows you to specify who an activity is assigned to. By default, Canvas selects Everyone, but it's best to think of this selection as merely one possible "window", and you can have any number of differentiated windows for the activity in order to meet the submission needs of your course.

Don't Change! Do Add!

The Assign To field annotated to highlight the Add buttonWhen you need to give someone a specific due date on an existing activity (perhaps as an extension), it's all too easy to change the "Everyone" in the Assign To area to just the specific student and then modify the dates. Panic usually ensues once you're done because any previous submissions to that activity suddenly seem to be deleted from Canvas!

However, all you've done by changing the "Everyone" window is to unassign the activity to everyone else. Because it's now unassigned, Canvas has no need to display anything for anyone else, even if they'd previously submitted. Without an assignment window, those student(s) aren't responsible for the activity at all, and so Canvas doesn't show those students in SpeedGrader. This is why they seem to have been deleted.

The solution is simple:

  1. Never change the existing Everyone field.
  2. Always add another window to the assignment to match the requirements for the specific student. Click the +Add button below the existing window to create a new window.  From there, click in the Assign To field and select the students who will be governed by this window.  You can add as many specific students as you want.  Thanks to differentiated assignments, Canvas will keep the existing window in place and no submissions will go missing.
  3. Phew!

Questions or comments?  Contact oat@csustan.edu.

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Canvas: Removing Previous Instructors from Rosters

Has your teaching assignment changed? If you are no longer listed as the instructor or a course or section in PeopleSoft, please contact oatsupport@csustan.edu and ask to be removed from the Canvas roster for the prior course. Currently, changes to the instructor-of-record field in PeopleSoft are not automatically reflected in Canvas so that any previously assigned instructors are removed from the course roster (only added). Remaining on the previous roster when courses begin means you'll receive notifications about the course, and students may also be confused about whom to contact.

Removing you from a previous course is very easy to do, but it must be requested first!

OAT and OIT have begun working on a solution to automate these removals, but there is no ETA for delivery at this time.

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2022-23 Faculty Ambassadors for Canvas

This year, OAT is again sponsoring the FAC program, which makes experienced Canvas instructors available to each college, as a supplement to OAT staff. Instructors may find it more helpful to work with other instructors in their general discipline on questions related to Canvas, and are encouraged to contact these individuals.

2022-23 Ambassadors

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Accessible PDFs

Supercharge accessibility scores for your Canvas courses! 

Now that the Fall semester is rapidly approaching, now is the perfect time to have our Document Remediation team make your PDF files accessible.

  • Were your PDFs created by scanning printed pages? 
  • Is the image quality of your PDFs less than ideal? (e.g., skewed pages, handwritten notes) 
  • Is the PDF your only copy of the content? 

If your answer is yes to any of the above questions, the PDFs are a perfect fit to submit to our Document Remediation team.

  • Submit a document remediation work order: Select "Accessibility Work Request" in the Request Type drop-down menu, and "Make my document accessible for me" in the Service Type section

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Article ID: 153016
Tue 1/3/23 9:36 AM
Wed 1/25/23 10:15 AM