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The purpose of implementing Project Portfolio Management (PPM) is to coordinate, oversee, and provide stewardship of IT related portfolio management, project management, and governance processes. The objective for PPM is to improve portfolio, project, and governance practices in order to:

  • Better align project activity with the University Strategic Plan
  • Ensure resources are allocated to the proper projects at the proper time
  • Provide executive visibility to project and portfolio level status including schedule, costs, quality, issues, risks, and metrics
  • Increase likelihood of successful projects by lowering risk
  • Improve effectiveness of project team members
  • Improve collaboration and the sharing of knowledge and best practices
PPM Overview
Below is an overview of how OIT utilizes PPM to promote IT project success on our campuses.

Project Management
The goal for project management is to have organizations use various skills, tools, techniques, and knowledge to attempt to meet project requirements. It's a tool that promotes project focus that is shaped by the goals, schedule, and resources of each project. OIT uses project management to focus department efforts and resources so that they do not become overextended and help promote project success.

Portfolio Management
The purpose for portfolio management is to help organizations ensure they can manage a selection of projects for successful completion. It's a way for organizations to centrally manage one or multiple portfolios to meet strategic objectives by guiding investment decisions, providing transparency of decisions made, prioritize resources, and increases an organization's chance to meet desired return on investment.

IT Governance
IT Governance is made up of different technology centered committees/groups that are comprised of OIT and non-OIT members. These committees/groups help assess and rate project requests to be considered for approval using a project scoring rubric and other strategic tools.

University Strategic Plan
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