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Primary Announcement
Additional Announcements
Reminders
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New Announcements
New Video Management Procedure To Begin September 28
Due to new contractual limitations in Panopto, on September 28 OAT must begin actively managing the amount of video hours stored in Panopto. This management will apply to videos stored for Canvas courses and video stored by individual users, including Zoom meeting recordings.
The aim of the procedure is to keep the campus under new storage caps by prioritizing Panopto for actively used content. In other words, videos will remain in Panopto as long as they are being used (watched).
However, implementation of the new procedure means some old, unwatched videos will be removed beginning September 28. Many of the impacted videos are unviewed Zoom recordings of class sessions made during the Covid lockdown.
If desired, any video can be downloaded and saved before September 28.
F.A.Q.
- In Panopto, which videos will be affected by the management procedure?
- What is the management procedure for Panopto?
- How often is the procedure applied?
- What action do I need to take?
- Where can I find my archived videos?
- Can I download and save Panopto videos to my computer?
- Are Panopto quizzes and other content included in saved videos?
- Will Panopto notify me when a video is going to be removed?
- How do I check the viewing activity of all my Panopto videos at once?
- When can I ask questions about this new procedure?
In Panopto, which videos will be affected by the management procedure?
All videos stored in 1) Panopto course folders connected to Canvas and 2) personal Panopto user folders will be subject to the management procedure.
What is the management procedure for Panopto?
In order to prioritize actively used content, the procedure is based on the viewing history of a video. It consists of two parts: archiving and removal.
Archiving - Initiated July 8
Note: In order to meet immediate obligations at the time of the Panopto renewal, on July 8 OAT began archiving videos with no usage in the previous 2 years. However, no videos have been removed.
- Videos that have not been watched by anyone in 2 years will be moved into an archived state. This means the video remains on the server but is not immediately available for viewing.
- The video can be unarchived by OAT for immediate use in classes, etc. Unarchived videos can also be downloaded and saved. Once initiated, unarchiving takes 24-48 hours before the video is ready.
- The campus can archive only 24,000 hours of video at any one time.
Removal - Beginning Sept. 28
- Videos that have not been watched by anyone in 3 years or more will be removed.
- Videos that had been moved into the archive state have until the 3-year limit to be viewed before being removed.
Examples
- A Panopto video created on October 14, 2020 and last viewed on May 31, 2024 will be untouched on September 28, 2024. Reason: even though it's old, the video has received a view within 2 years and is considered actively used.
- A Panopto video last viewed on July 8, 2022 will be moved to the archive on September 28, 2024. Reason: no views in 2 years. It will be removed on July 8, 2025 unless it is actively used before then.
- A Panopto video last viewed on October 14, 2020 will be removed on September 28, 2024. Reason: no views in 3 years. The video is not considered actively used.
Rationale
This retention approach places emphasis on Panopto being a tool for active use of video resources in classes and other activities. In this approach, the age of a video is unimportant as long as the video is still being used, or will be used within 3 years of its last view.
As such, Panopto can no longer serve as a long-term deep storage for videos that aren't in regular use. Long-term storage of videos is available by using OneDrive, as well as storing video files locally on your computer hard drive.
How often is the procedure applied?
The Panopto library is evaluated every day and archive/removal actions automatically taken according to the management policy.
What action do I need to take now?
You should log in to your Panopto account and review the viewing history of your videos (see below for detailed instructions). Download any you wish to save that may be affected by the management procedure. Leave alone the ones that won't be affected and the ones you don't care to save. You do not need to confirm anything with OAT.
Where can I find my archived videos?
Archived videos are located in the same folder where they resided before being archived. In the folder, click the link "Show archived videos" to reveal any hidden archived videos.
Log in to Panopto
Personal user videos (including some Zoom meeting recordings) are stored in the "My Folder" item in the left-hand navigation. To find videos that were added to a Canvas course, click the Browse item and then expand "My Canvas Courses."
Can I download and save Panopto videos to my computer?
Yes. For any videos you wish to save, contact oatsupport@csustan.edu with the url of the video's folder and the name of the video. OAT will locate it and send you the video file. If the session is archived, it will be unarchived first. After the file is downloaded and sent, the Panopto session will then be removed as though the removal procedure had taken effect immediately.
Are Panopto quizzes and other content included in saved videos?
No, only the video content itself is saved. Add-ons such as quizzes, captions, and comments/discussions are not included.
Will Panopto notify me when a video is going to be removed?
Unfortunately, no. Panopto does not currently offer a feature that will automatically notify Creators about any content that has reached a point where the management procedure will affect it. Such a feature has been requested by OAT but there is no timeline for it to be acted upon.
How do I check the viewing activity of all my Panopto videos at once?
For each folder, Panopto can create a csv file with all the data about your videos, including the timestamps of views. Download and open that file and sort it by the "Session Name" column. Use that information to decide how you wish to proceed.
This video presents an overview of the report process. Complete instructions are given below.
Log in to Panopto
User videos are stored in the "My Folder" item in the left-hand navigation. Click Browse --> My Canvas Courses to view any Panopto folders connected to a Canvas course.
Part I. Generate the report
- Log in and open the folder you wish to review (e.g., My Folder or a Canvas course folder)
- Click My Folder to open your personal Panopto folders, including Zoom recordings
- For Canvas course folders, click Browse and then click the "My Folders" tab. Then, click the name of the Canvas course you're interested in.
- Note 1: Canvas course folders contain the recordings of Zoom meetings that had been scheduled using the Zoom tool in Canvas.
- Note 2: The Meeting Recordings folder in your personal Panopto user folder contains the recordings of any of meeting you scheduled using the Zoom app.
- When the folder opens, click the Stats icon in the upper right. It looks like a bar graph:
An example of where to find the Stats icon in any Panopto folder.
- On the stats page that appears, change the date dropdown menu on the right to "Any time".
Change
to
- Scroll to the bottom of the page and click the link for "Views and Downloads by Day". A .zip archive will download.
- Open the zip by double-clicking it, and then open the .csv file it contains.
Part II. Sort the report
Note: these steps are for MS Excel (Mac), but the principle is the same for any spreadsheet tool. Consult the documentation for your spreadsheet program if it is not Excel.
Click the Editing button in the tool bar (the magnifying glass icon)- Choose "Sort & Filter"
- Choose "Custom Sort..."
- In the sort window that opens, check the box "My list has headers"
- In the Sort By row, choose "Session Name" for the column and "A to Z" for the order.
- Click the "+" button to add a second sort row.
- In the new row, choose "Timestamp" for the Column and change the Order to "Newest to Oldest".
- Click OK.
Your data will now be sorted by video title and ordered by the most recent viewing date of the video.
Part III. Analyze the videos
First, review the first row of each video title.
Next, use the simple steps below to learn how the management procedure will apply to the video:
Question 1: Is the most recent view older than 3 years?
- Yes, most recent view is older than 3 years. The video will be removed on Sept. 28. You must download a copy if you wish to preserve it.
- No, most recent view is not older than 3 years. Proceed to Question 2.
Question 2: Is the most recent view older than 2 years?
- Yes. The video has already been archived. It can be unarchived and retrieved by OAT staff (oatsupport@csustan.edu). If left alone, it will be removed when it reaches 3 years since the last view indicated in the csv file.
- No. The video will be untouched on Sept. 28 but you can download it and save it yourself. Learn how to do this (note: Panopto's default settings are fine for most videos)
When can I ask questions about this new procedure or get help with my videos?
Contact oatsupport@csustan.edu and we will help you as quickly as possible.
Live Q&A sessions will be held on Zoom on the following dates:
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Take a Workshop, Get Better at Canvas!
OAT is pleased to offer a week-long series of workshops that will get you comfortable using Canvas, the university's primary LMS for course web sites and online teaching. Even instructors with some experience using Canvas can benefit from reviewing the basics and maybe learning something you didn't know the first time!
Five sessions will be offered. Each lasts about one hour and will be held on Zoom. Recordings will be available for anyone who cannot attend live. Simple and free registration is required to aid organizers in planning. Recordings will be sent to all registrants.
1. Your Canvas Account + Modules
Learn to manage and customize your Canvas account and take a first look at organizing a course by adding files and links to Modules.
» Monday, August 5 @ 11 am
Workshop #1 registration
2. Communicating on Canvas + Ally
Learn about announcements, emailing your class, creating content and links using the Rich Content Editor, as well as how to improve the accessibility of course materials using Ally.
» Tuesday, August 6 @ 11 am
Workshop #2 registration
3. Canvas (New) Quizzes
An introduction to creating quizzes in Canvas. Primary attention will be given to the New Quizzes engine with a brief look at the Classic quiz engine.
» Wednesday, August 7 @ 11 am
Workshop #3 registration
4. Assignments & Rubrics & Speedgrader, Oh My!
Learn how to build a graded assignment and create a rubric that will be applied using Speedgrader. This session will also show you how to organize course activities to use a weighted grade book.
» Thursday, August 8 @ 11 am
Workshop #4 registration
5. Canvas Potpourri
Discussions, grade book management, tracking attendance, creating custom navigation links, closing courses and handling incompletes.
» Friday, August 9 @ 11 am
Workshop #5 registration
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Canvas Enhancement Workshops
Specialized tools are available to enhance Canvas and improve teaching and learning in an online environment. The tools presented in this series have been purchased by the university and are fully supported by OAT staff.
Five sessions are offered via Zoom, and each lasts about 90 minutes. Simple and free registration is required to help organizers plan. Recordings will be sent to all registrants.
1. VoiceThread
VoiceThread offers a highly flexible and interactive way for instructors and students to create presentations and engage with multimedia content. Generate social presence in asynchronous online courses.
» Monday, August 5 from 1-2:30 pm
Enhancements #1 registration
2. Discussions Plus (powered by Harmonize)
The "plus" means it's better! Create multiple due dates ("milestones") within discussions, add annotations to video posts, easily create private student writing assignments with AI coaching.
» Tuesday, August 6 from 1-2:30 pm
Enhancements #2 registration
3. Padlet
A digital bulletin board used for curating media and generating collaborative learning.
» Wednesday, August 7 from 1-2:30 pm
Enhancements #3 registration
4. Hypothesis
Place active discussion right on top of course readings via annotation and enable students and teachers to add comments and start conversations in the margins of texts.
» Thursday, August 8 from 1-2:30 pm
Enhancements #4 registration
5. Canvas Enhancements Potpourri
Learn more about Panopto (video storage), Turnitin (plagiarism and AI detection), and Respondus Lockdown Browser (secure test-taking environment)
» Friday, August 9 from 1-2:30 pm
Enhancements #5 registration
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What's New in Canvas for Fall 2024
In preparation for Fall 2024, OAT has produced a short video with an overview of some changes to the Canvas experience.
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Hypothesis Academy Courses
Take a deeper dive into social annotation with Hypothesis this summer via free Hypothesis Academy courses.
- Social Annotation 101
Provides the basics technical how-tos for using Hypothesis, but its main focus is on social annotation teaching strategies, including assignment examples and grading strategies. The course is designed for both new and experienced users.
- Social Annotation 101 Cohorts: July 9-23, 2024; August 20-September 3, 2024
- Social Annotation in the Age of AI
Designed to teach you how to use Hypothesis social annotation to navigate the challenges and opportunities presented by AI writing tools such as ChatGPT.
- Social Annotation in the Age of AI Cohorts: June 4-18, 2024; July 30-August 13, 2024
Learn more and register here
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Reminders
Recording Available: Evaluating Papers Flagged by Turnitin's AI Indicator
Turnitin has made the recording available of their recent webinar on evaluating papers that have been flagged by the AI indicator.
Watch Here
About the Session
What happens after the AI indicator has flagged a paper as potentially containing generative AI content? This session is for those who may be reviewing student papers that have been flagged for AI, including student conduct administrators and instructors. If you can benefit from the example of a working model of paper evaluation designed to highlight other signals of AI as part of a contextualized review of student papers, and have experience with the ins and outs of the AI indicator, this session is for you.
Special guest, Marilyn Derby, Associate Director of Student Support and Judicial Affairs at UC Davis, California, will share with us a possible method for evaluating student papers which have been flagged for AI generative content.
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AI Tools for Teaching & Learning Course
The Online Course Services department at the Chancellor's Office is offering three instances of their popular "AI Tools for Teaching & Learning" course this summer.
Summer Session 1: May 27 - June 16, 2024Summer Session 2: June 24 - July 28, 2024- Summer Session 3: July 29 - August 18, 2024
Course Commitment: 3 weeks, 20-25 hours, online, asynchronous.
Cost: Free!
Register now to save your seat.
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Summer 2024 OCS Professional Development
The CSU Online Course Services department is offering several free courses this summer for tenure-track and lecture faculty. All courses are 3 weeks in length, online, asynchronous, and require 15-20 hours.
Registration opens April 1.
Courses:
- QLT Introduction to Teaching Online Using QLT
- QLT Advanced QLT Course in Teaching Online
- QLT Reviewing Courses Using the QLT Instrument
- AI Tools for Teaching & Learning
Course information and registration
Questions? Contact ocs@calstate.edu.
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Generative AI Syllabus Statement
The discussion of AI in education has taken two paths. In one, instructors are exploring how they can actively incorporate some aspect of AI into their teaching and their course design. In the other, instructors are concerned about how students should be allowed (or not) to use AI in their course work.
Providing a statement about AI usage in the course syllabus is important in both cases. The following tool developed by Chris Heard at Pepperdine University aims to help you craft a draft of a statement that works for you.
Generative AI Syllabus Statement Tool
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Moodle End-of-Life Time Line
At the conclusion of the spring 2024 term, OAT will begin winding down the Moodle server currently being hosted by OIT. The following time line was approved by the Academic Technology and Learning Committee on 02/19/24.
- No active courses will be allowed on the platform following spring 2024.
- Moodle will remain available for users to login for document retrieval, grade book retrieval, course backup, etc. through May 31, 2025.
- Moodle will be shut down and unavailable on June 1, 2025.
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Informal QLT Course Assessments for Summer Courses
All instructors who are teaching asynchronous online courses this Summer are invited to have their course informally assessed using the QLT rubric. QLT consists of 52 'objectives' spread across 9 categories of best practices in online course design. It was assembled by a collection of CSU instructional designers and faculty members and was most recently updated in 2022.
After requesting an assessment, OAT will review the course with the QLT rubric and send the feedback to the instructor only. A follow-up consultation to discuss the assessment can be scheduled if desired. This is a great way to get a second pair of eyes on your course for constructive feedback!
Email oatsupport@csustan.edu and specify which course you're interested in. Content should be in a regular Canvas shell.
Additional links:
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Ally Accessibility Gauges
Ally is the automated accessibility checking tool that is installed within Stan State's Canvas system. This tool makes it easy to spot accessibility issues with your course materials and ensure access for all students. There are two main purposes of the Ally tool:
- Scan every piece of content/document/image in a course and gauge its accessibility. Instructors are then guided through steps to address the accessibility issues. The severity of issues (and the lack of issues at all!) are indicated by a color-coded system of gauges.
- Provide students with alternate formats for most content, and even language translations in some cases. Alternate formats may be PDF versions of documents, spoken audio versions of documents, etc.
Gauge Colors & Access
Ally uses a small gauge icon next to each piece of content or image to represent its accessibility status. The colors correspond to those on a traffic stop light:
The gauges are only visible to instructors. Students never see the accessibility status of an item. Instead, they only see a small "download" icon next to each item that allows them to access alternative formats for the item.
More Information
Learn more about Ally and accessibility.
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