Things to know before requesting an IT project
A project is a unique and temporary effort with a set beginning and ending time that is defined by scope and resources. Projects differ from normal day to day operations in that there is a specific set of operations designed to accomplish a singular goal. OIT has set guidance and a process for project intake to responsibly allocate and manage IT resources.
Aspects that will affect approval are, but not limited to:
- Complexity of the undertaking
- Whether or not the project is funded
- If the request is fulfilling a CSU Mandate, Policy, or State/Federal Law
- Impact on University procedures
- Impact on the University and Community at large
- If the project aligns with the University Strategic Plan
When completing the project request you will be asked to provide as much detail as possible about the product or service you are requesting. The details include but are not limited to:
- Executive Sponsor
- List of Stakeholders -including but not limited to primary point of contact and team members who will be available as resources for the project
- Business Case – why is this project needed. Be as detailed as possible.
- Project Scope – what do you envision this product being able to do at the end of the project
- The Desired “Go-Live” date
- Funding – source of the funding
- If there is a vendor, list the contact information including the company website
- Is the product required to go through the Technology and Accessibility Review (TAR)
If you would like to learn how to use the Project Request Form interface, please view this Knowledge Base article. If you have any other questions, please contact Dan Olivas in the Office of Information Technology.